Forms and Policies
CLUB ADMINISTRATION - WHAT'S IN THIS AREA
Click on the area below to go to that area
(TO BE ADDED LATER: PAST OFFICERS AND AWARDS)
LEADER SUPPORT: FINANCIAL FORMS AND GUIDES
NOTE TO ALL: WHEN DOWNLOADING A WORD OR EXCEL FORM, USE THE "SAVE" OPTION: SAVE THE FILE TO YOUR "MY DOCUMENTS" AREA, THEN OPEN AND FILL IT IN WITH YOUR DATA. DO NOT SAVE TO A "TEMP" AREA ON THE C: DRIVE OF A WINDOWS MACHINE, AS YOUR WORK CANNOT BE EASILY RETRIVED.
LEADER SUPPORT: FINANCIAL FORMS AND GUIDES
| TITLE |
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WHAT IT DOES |
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PDF |
Excel |
|
Word |
| SCWDC Event Leader Financial Guide |
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Explains the total financial procedures for an event leader |
|
[PDF] |
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|
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| New SCWDC Financial Report |
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This version eliminates the "matrix" page, it is easier to fill out |
|
[PDF] |
[XLS] |
|
|
| Old SCWDC Financial Report |
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This is the former official club form, it may still be used |
|
[PDF] |
[XLS] |
|
[DOC] |
| Deposit Form "Blue" (General use) |
|
Check Deposit form is used to record and send all checks to the office - used by all leaders except Ski Leaders |
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[PDF] |
[XLS] |
|
[DOC] |
| Deposit Form "Blue" for Ski Leaders |
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"Blue Form"is used to record checks sent to the office -this version is forr Ski Leaders only |
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[PDF] |
[XLS] |
|
[DOC] |
| Event Leader Form for Checks and Refunds "Green" |
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Green is filled by leader or chairman to pay a vendor or issue a refund |
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[PDF] |
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[DOC] |
| Transfer Supplies or Participants Between Activities "Pink" |
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"Pink" Form documents the movement of deposits or assets from one activity to another |
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[PDF] |
|
|
[DOC] |
| Weekly Activity Report - Tennis & Volleyball |
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This form is used by those weekly activities to report collections | |
|
[XLS] |
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|
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LEADER SUPPORT: TRIP MANAGEMENT
| TITLE |
|
WHAT IT DOES |
|
PDF |
Excel |
|
Word |
| Flyer Template with Terms and Conditions |
|
Requires trip participants to acknowledge trip terms and conditions |
|
|
|
[DOC] |
|
| Complete Flyer |
|
Example of a ski trip flyer |
|
|
|
|
[DOC] |
Trip Evaluation Form for Overnight Trips |
|
Used to evaluate weekend or weeklong trips |
|
(PDF] |
|
|
[DOC] |
| Trip Evaluation Form for One-Day Eastern Trips |
|
Used to evaluate one day trips |
|
(PDF] |
|
|
[DOC] |
| Trip Leader Participant List |
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Tracks all participants on trip – contact and personal information |
|
[PDF] |
|
|
[DOC] |
| Trip Leader Payment Ledger |
|
Tracks all participant Payments | |
[PDF] |
[XLS] |
|
[DOC] |
| Trip Leader Expense Record |
|
Tracks all of the leader expenses whether cash or credit card | |
[PDF] |
|
|
[DOC] |
| Trip Leader Activity Report |
|
The leader describes how the trip went, to the Western or Eastern committee | |
[PDF] |
|
|
[DOC] |
| SCWDC Liability Release for non-members |
|
Requires non-member to acknowledge risks and hold harmless the SCWDC | |
[PDF] |
|
|
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| Ground Only Acknowledgement (Use Frequent Flyer Miles to book own transportation) | |
Requires participant wo acknowledge financial risk of using his/her own transportation | |
[PDF] |
|
|
|
| Single Supplement Acknowledgement Form |
|
Requires participant to acknowledge the risk of paying for a single supplement (private room) | |
[PDF] |
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|
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| Familization Trip Report to the Western or Eastern Committee |
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Used by person who is inspecting a possible trip location, to report to the Western or Eastern Committee | |
|
|
|
[DOC] |
LEADER AND CHAIR SUPPORT: TRAINING DOCS, FORMS, HOW TO MANUALS
Program Chair & Leader Training - Specific Duties, Responsibilities, Support
Event Leader Financial Guide - Explanation of SCWDC Financial Procedures, Forms and Reports
Eastern Trip Leaders Manual
Eastern One Day Trip Manual
Monthly Status Report - Template in Word
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ACTIVITY LEADER APPLICATION FORM & INFO - ALEC
Apply for Ski Trip Leadership: [Word][PDF]
(ACTIVITY LEADER EVALUATION COMMITTEE - Nicknamed "ALEC" - Application Form)
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If you want to email a completed ALEC Application Form, download and fill out the Word document. Email addresses are listed in the document.
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If you want to mail a filled-out ALEC Application Form, download the PDF document and hand-write your data. Mail to the SCWDC Office at the address listed in the document.
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This application should be emailed or mailed to arrive by April 20, 2013.
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Refer to Policy Manual, Appendix 13 for ALEC Point System. The Policy Manual is listed and linked below.
Interested In Leading A Ski Trip? Read this
ALEC Contact Information
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CONTACT THE OFFICE / VISIT THE OFFICE
Tell the Office: Email Changes in Member Personal Info & Report No Magazine Delivered
Visit SCWDC OFFICE – MAP (Google map shows the driveway to turn into, office townhouses)
Visit SCWDC OFFICE - DIRECTIONS AND EQUIPMENT
HOW TO SIGN UP AND CANCEL FROM MOST EVENTS
How to Sign Up & Cancel from Most SCWDC Events
POLICY DOCUMENTS Policy Manual - Introduction, Table of Contents, Definitions
Policy Manual - Bylaws - Chapters 1 & 2
Policy Manual - General - Policy & Guidelines - Chapter 3
Policy Manual - Authority/Responsibility for Club Positions - Chaper 4
Policy Manual - Appendices - All
Policy Manual Appendix 1 Revised July 2012
FAQ About SCWDC Policy:
2008-2009 Who's Who (SCWDC Directory: Awards & Officers)
MAGAZINE &SKIOGRAM INFORMATION
SCWDC Trading Post Rates (Members and Non-Members Can Place Small Ads)
SCWDC Magazine Advertising Rates - For Commercial Businesses
Email Address To Place Ads in Magazine
Email Address For Magazine Editor
Email Address For SKI-O-GRAM Editor- Deadline Monday 12noon
CREATE A BUDGET FOR A NEW EVENT
Create a SCWDC Budget Estimate for One or More Events:[EXCEL] [PDF]
- If using PDF, then consult Appendix 1 of Policy Manual to get the applicable assessment, guest, and cancel rates
- Or download this PDF with supporting data
- Here is a sample budget event to view in PDF. This is also contained in the Excel file
How to create a Budget Event – Instructions
MEMBERSHIP SIGN UP AND RENEWAL AND GENERAL INFORMATION
These same choices are available from the main page, "Join/Connect with SCWDC"
Ski Club New Member Application (from May 1 to April 30, no pro-ration for delayed signup) - FILL OUT, MAIL A CHECK
Log-on to SCWDC Membership Signup & Renewal -continue to web site! - JOIN BY CREDIT CARD TODAY
What is the SCWDC? - MANY MANY ACTIVITIES TO ENJOY- Online viewing version
What is the SCWDC? - (same content as above) - Print version for use as a flyer
How to Stay In Touch with SCWDC (our club's several communication methods)
COMMENTS? DID YOU FIND WHAT YOU WERE LOOKING FOR? TELL US
Email the Office with comments or suggestions
HOW TO RUN THE VOLUNTEER PARTY
Volunteer Party - How to Run (to be posted at a future time)
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